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Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law - On-Demand

Form I-9 Recordkeeping: Complete, Re-Verify, Store, & Destroy in Compliance - On-Demand

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For California employers: CLICK HERE for help with California immigration and I-9 compliance obligations.

Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law - On-Demand

Webinar now available On-Demand.

WEBINAR SNAPSHOT: Learn how to complete, store, and destroy Forms I-9 with digital and paper recordkeeping practices designed to avoid costly penalties and fines.

Since employers must have a valid Form I-9 on file for every employee, you might think that filling out, storing, and properly destroying I-9s would become second nature. But the process involves many potential areas of confusion for even the most seasoned HR professionals, including:

  • How to verify documents for remote employees 
  • What to do when you suspect an employee’s documentation is invalid (or, even worse, clearly fraudulent) 
  • How to handle SSN inconsistencies 
  • The proper way to correct mistakes on I-9s 
  • How long to retain I-9s 
  • When and whether electronic signatures are valid 

With a new version of the I-9 recently released, now is the perfect time to get your I-9 procedures and recordkeeping in order. Use this all-new on-demand popular webinar with attorney Jacob Monty and learn: 

  • What’s changed on the new Form I-9 and what’s stayed the same 
  • The error-checking feature of the smart Form I-9 
  • Best practices for ensuring compliant Form I-9 recordkeeping when using the editable PDF 
  • Answers to common, but tricky Form I-9 questions, such as: 
    • Is an out of state driver’s license that says “Not valid for federal ID purposes” an acceptable List B document? 
    • Can you accept a temporary green card? What if it’s about to expire? 
    • What do you do when a proffered document just looks kind of “off” to you? 
    • Is it acceptable to look at remote hires’ documents via Skype or FaceTime, or have them scanned over? 
  • Best practices for filling out the Form I-9 and legally acceptable ways to verify employee documentation 
  • The checklist to avoid hiring or employing anyone not authorized to work in the United States 
  • Form I-9 re-verification requirements for non-U.S. citizens and non-permanent residents 
  • How to complete a Form I-9 for new employees using automatically extended employment authorization documents (EADs) 
  • Best practices for copying and storing Forms I-9 from supporting documentation to paper Forms I-9 and electronic records 
  • Form I-9 retention period and when it’s safe to destroy a Form I-9 
  • Recordkeeping errors that attract U.S. Immigration and Customs Enforcement’s scrutiny and hefty fines 
  • And much more! 

About Your Presenter

Jacob Monty, Esq.Jacob Monty, Esq.
Founding and Managing Partner
Monty & Ramirez LLP

Jacob M. Monty is the founding and managing partner of Monty & Ramirez LLP and is Board Certified in Labor and Employment by the Texas Board of Legal Specialization. His distinguished career involves the representation of employers in litigation matters in Texas and California and his expertise in handling labor issues in Hispanic workforces. He represents employers in federal and state courts in civil cases and in investigations and audits conducted by the National Labor Relations Board (NLRB), Department of Labor (DOL), Department of Homeland Security-Citizenship and Immigration Service (DHS-CIS), Occupational Safety and Health Administration (OSHA) and Equal Employment Opportunity Commission (EEOC). In these cases, Mr. Monty specializes in employee allegations of wage and hour violations, invasion of privacy, wrongful discharge and discrimination based on age, race, sex, national origin, disability, and other protected classes, as well as traditional labor matters including collective bargaining agreements and executive employment contracts.

Mr. Monty also advises clients on all aspects of immigration compliance by providing counsel on Form I-9 issues, the use of E-verify, identity theft indicators, and changes in the law regarding federal and state identification documentation. His broad industry experience extends to clients in the restaurant, manufacturing, health, retail, food and entertainment industries, private and public education systems, and government entities. He also offers a comprehensive selection of manager training courses and is an editor of the Texas Employment Law Letter.

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