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Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law

Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law

Product Code: YEWA071919

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Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law

Webinar Rebroadcast: Friday, July 19, 2019

1:30 p.m. to 3:15 p.m. Eastern / 10:30 a.m. to 12:15 p.m. Pacific


WEBINAR SNAPSHOT: Learn step-by-step how to complete Form I-9 and how to re-verify, store, and destroy paper and electronic files in compliance with federal law.


 

Since employers must have a valid Form I-9 on file for nearly every employee, you might think that filling out, storing, and properly destroying I-9s would become second nature. However, the process involves many potential areas of confusion for even the most seasoned HR professionals, including:

  • How to verify documents for remote employees
  • What to do when you suspect an employee’s documentation is invalid (or, even worse, clearly fraudulent)
  • How to handle SSN inconsistencies
  • The proper way to correct mistakes on I-9s
  • How long to retain I-9s
  • Re-verification
  • When and whether electronic signatures are valid


Since the Trump Administration is strongly focused on immigration enforcement, the chances of your organization being audited (or raided) by Immigration and Customs Enforcement (ICE) are higher than ever.

Due to this focus, more employers are taking the opportunity to conduct proactive documentation audits of their I-9s and supporting records. Employers are also more eager to learn about, and participate in, the federal E-Verify program, asking how—and whether—this program can assist with good faith immigration compliance.

Join us on July 19 for a rebroadcast of a widely popular webinar when Elaine Young of Kirton McConkie, a seasoned immigration attorney, will provide insight on these matters, helping you ensure compliance and avoid hefty fines and enforcement actions from ICE. This webinar will teach you how to get your Form I-9 procedures and recordkeeping in order.

You’ll learn:

  • How the current Form I-9 differs from past versions
  • The benefits of registering with U.S. Citizenship and Immigration Services’ new E-verify.gov website
  • Best practices for filling out the Form I-9 and legally acceptable ways to verify employee documentation
  • How to benefit from the error-checking feature of the smart Form I-9
  • Answers to common, but tricky, Form I-9 questions, such as:
    • Is an out of state driver’s license that says “Not valid for federal ID purposes” an acceptable List B document?
    • Can you accept a temporary green card? What if it’s about to expire?
    • What do you do when a proffered document just looks kind of “off” to you?
    • Is it acceptable to look at remote hires’ documents via Skype or FaceTime, or have them scanned over?
  • Form I-9 re-verification requirements for non-U.S. citizens and non-permanent residents
  • How to complete a Form I-9 for new employees using automatically extended employment authorization documents (EADs)
  • Best practices for copying and storing Forms I-9, from supporting documentation to paper Forms I-9 and electronic records
  • How to comply with the Form I-9 retention period and when it’s safe to destroy a Form I-9
  • Which recordkeeping errors attract U.S. Immigration and Customs Enforcement’s scrutiny and hefty fines
  • And much more!

 

About Your Presenter

Elaine Young Elaine Young, Esq.
International Practice Group Chair
Kirton McConkie

Elaine Young currently serves as International practice group chair at Kirton McConkie. She manages U.S. work visa processes for the firm’s clients, including large multinationals, small businesses, public entities, and individual investors. Her practice also includes worksite compliance, unique payroll tax issues that employers face when transferring employees across borders, and helping employers secure long-term work visas for their expatriate employees abroad. Ms. Young writes the immigration column for the Utah Employment Law Newsletter, and edits the Immigration chapter of BLR’s HR Guide to Employment Law. She earned her J.D. from New York University School of Law, and then practiced in the U.S. tax group of a global firm in New York before joining Kirton McConkie in 2004.