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Paperless HR Recordkeeping: How to Navigate Electronic Document Security Risks, Storage, and Destruction in the Cloud - On-Demand

Form I-9 Recordkeeping: How to Complete, Re-Verify, Store, and Destroy Paper and Electronic Files in Compliance with Federal Law

Product Code: YEWA061918D

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Paperless HR Recordkeeping: How to Navigate Electronic Document Security Risks, Storage, and Destruction in the Cloud - On-Demand

Webinar now available On-Demand.


WEBINAR SNAPSHOT: Learn how to navigate electronic HR recordkeeping document security risks, storage, and destruction in the cloud.



Storing HR records electronically is eco-friendly, saves on space, and provides easy access generally. But, there are many challenges that come with electronic storage and/or moving your HR records to the cloud.

Employers must follow the Department of Labor guidelines for electronic storage of documents governed by the Employee Retirement Income Security Act (ERISA).

And, the security issues involved in storing important documents in the cloud may cause anxiety, especially when every day there are news stories involving breaches and hacking of electronic data.

Plus, there are many other important issues to address. For instance:

  • How easy will it be for HR to retrieve the electronic records when needed? 
  • How will these files be protected? 
  • And, how do you know when it’s safe to destroy employee records saved in the cloud? 


Knowing the laws that govern those actions is essential—and so is knowing how to access and successfully delete or destroy cloud-based documents. And, if you are planning to move your HR recordkeeping to the cloud, you’ll need a vendor with a good reputation as far as security, backups, and providing quality—risk-minimizing— service to your organization.

Use this in-depth on-demand webinar on how to legally handle document security risks, storage, and destruction of personnel records in the cloud. You’ll learn which federal laws you must follow around retaining or destroying employee records, and how to safely store employee records in the cloud or electronically.

You’ll learn how to:

  • Devise a plan for going paperless with HR recordkeeping
  • Comply with applicable federal electronic recordkeeping laws to ensure proper collection, storage, and deletion of records
  • Conquer logistical challenges of going paperless by following a series of best practice steps
  • Determine whether log-on/off times, calendars, notes, to-do lists, emails, and other forms of data constitute electronic records
  • Destroy electronic documents in the cloud or stored on your server—and the proper timing for doing so
  • Recognize when there’s a legal duty to preserve records—and the technology you may need to sift through when that preservation duty arises
  • And much more!

About Your Presenter:

Patrice Nagle, Esq.
Associate
Fisher Phillips LLP

Patrice Nagle is based in Fisher Phillips’ San Diego office where her practice involves representing and counseling employers in all aspects of labor and employment law, including wrongful termination, employment discrimination, workplace harassment, retaliation, employment handbook and personnel policy preparation, and general preventive advice. Prior to joining Fisher Phillips, Ms. Nagle was an associate at a San Diego based law firm specializing in the representation of public school districts and private education institutions. During this time, she gained experience litigating matters in state and federal courts, state administrative tribunals, such as the Office of Administrative Hearings, and in arbitration.

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