File or Forget? Legal and Practical Recordkeeping Rules for HR

File or Forget? Webinar Recording

From resumes to attendance records to health insurance forms, HR professionals have a lot more piling up on their desks these days. The HR department is the repository for employee files and as they come and go, this wealth of information can turn even the most organized office into a filing nightmare.

Personnel records often contain sensitive information, so you have to handle them carefully. They can not only prove you're in compliance with government record-keeping requirements, but they also can make or break your case during disputes with current or former employees.

You don't want to end up on an episode of Hoarders, but you also don't want to get rid of any document that's vital to your organization. Stay up-to-date on the best practices related to personnel records, especially with new laws and new technology coming into play. If you know what to collect, what to file, and especially what can be thrown away -- and when -- you'll feel organized and, more importantly, you'll have a legally safe system in place for all of your record-keeping requirements.

Participate in this interactive webinar, and you'll learn:

• What documents you MUST keep on file -- and for how long
• Why keeping everything is almost as dangerous as keeping nothing and how to weed out what you don't need
• How to make a smooth transition from paper to electronic files
• The stages of recordkeeping and how to be compliant at each one: Pre-hire, current employee, past employees
• How privacy rules have changed, and what must be kept private
• What RIF and WARN stand for and what they mean to you
• How to develop back-up and destruction policies that are compliant and consistent
• When and how to audit yourself to make sure you’re on track
• What to do when you receive a request from the Department of Labor, the Equal Employment Opportunity Commission, or various other federal or state agencies
• Why you should ask for signatures in blue ink
• Strategies for developing a strong recordkeeping system that won’t compromise personal employee data
• How to develop a system for easy records retrieval and tracking
• What HIPAA means to you and how you must handle employee information
• Practical, real-world tips to making recordkeeping accurate, efficient, and routine

In just 90 minutes, you'll have a complete understanding of how new laws affect the way you manage reference checks, job postings, resumes, testing data, applications, disciplinary documentation, medical files, wage & hour records, and more. Register now for this event risk-free.

This webinar was recorded on Tuesday, January 31, 2012

File or Forget? Legal and Practical Recordkeeping Rules for HR

About Your Speaker:

Allen Kato is an attorney in the Employment Practices Group of Fenwick & West LLP in San Francisco. His practice concentrates exclusively on representing management in equal employment opportunity, wage and hour, wrongful termination, privacy, unfair competition, and trade secret matters, and litigating individual and class action lawsuits before courts and agencies. He also trains managers and human resources professionals on a regular basis.